Information obligations pursuant to Art. 13 GDPR
The protection of your personal data is of particular concern to us.
We therefore treat your personal data (“data” for short) exclusively on the basis of the statutory provisions. With this privacy policy, we want to inform you comprehensively about the treatment of your data in our company and the data protection claims and rights to which you are entitled in accordance with Art. 13 of the European General Data Protection Regulation (EU GDPR).
1. Who is responsible for data processing and who can you contact?
Responsible is
Maschinenfabrik Herbert Meyer GmbH
Herbert-Meyer-Str.1
92444 Rötz
Phone: +49 (0) 9976 208-0
Fax: +49 (0) 9976 1510
E-mail: info@meyer-machines.com
The company data protection officer is
Gerald Lill
Project 29 GmbH & Co KG
Ostengasse 14
93047 Regensburg
E-mail: g.lill@projekt29.de
Phone: 0941-2986930
2. What data is treated and from what sources does this data originate?
We treat the data that we have received from you as part of the contract initiation or processing, on the basis of consent or as part of your application to us or as part of your employment with us.
Personal data includes:
- Your master/contact data, for customers this includes e.g. first name and surname, address, contact details (e-mail address, telephone number, fax), bank details.
- For applicants and employees, this includes, for example, first and last name, address, contact details (e-mail address, telephone number, fax), date of birth, data from CV and references, bank details, religious affiliation.
- In the case of business partners, this includes, for example, the description of their legal representatives, company, commercial register number, VAT number, company number, address, contact details (e-mail address, telephone number, fax), bank details.
In addition, we also treat the following other personal data:
- Information on the type and content of contract data, order data, sales and document data, customer and supplier history and consulting documents,
- Advertising and sales data,
- Information from your electronic communication with us (e.g. IP address, log-in data),
- Other data that we have received from you in the course of our business relationship (e.g. in discussions with customers),
- Data that we generate ourselves from master / contact data and other data, e.g. by means of customer demand and customer potential analyses,
- The documentation of your declaration of consent for the receipt of e.g. newsletters.
3. For what purposes and on what legal basis is the data treated?
We treat your data in accordance with the provisions of the General Data Protection Regulation (GDPR) and the Federal Data Protection Act 2018 in the respective applicable socket:
- For the fulfillment of (pre-)contractual obligations (Art. 6 para. 1 lit. b GDPR):
The treatment of your data takes place for the contract processing online or in one of our branches, for the contract processing of your employment in our company. The data is processed in particular when initiating business and when executing contracts with you. - To fulfill legal obligations (Art. 6 para. 1 lit.c GDPR):
Treatment of your data is necessary for the purpose of fulfilling various legal obligations, e.g. from the German Commercial Code or the German Fiscal Code. - To safeguard legitimate interests (Art. 6 para. 1 lit.f GDPR):
Based on a balancing of interests, data processing may take place beyond the actual fulfillment of the contract to safeguard legitimate interests of us or third parties. Data processing to safeguard legitimate interests takes place, for example, in the following cases- Advertising or marketing (see no. 4),
- Measures for business management and further development of services and products;
- Feeding a group-wide customer database to improve customer service
- In the context of legal prosecution.
- Within the scope of your consent (Art. 6 para. 1 lit. a GDPR):
If you have given us your consent to the treatment of your data, e.g. to send you our newsletter.
4. Treatment of personal data for advertising purposes
You can object to the use of your personal data for advertising purposes at any time, either as a whole or for individual measures, without incurring any costs other than the transmission costs according to the basic rates.
Under the legal requirements of Section 7 (3) UWG, we are entitled to use the e-mail address you provided when concluding the contract for direct advertising for our own similar goods or services. You will receive these product recommendations from us regardless of whether you have subscribed to a newsletter.
If you do not wish to receive such recommendations from us by e-mail, you can object to the use of your address for this purpose at any time without incurring any costs other than the transmission costs according to the basic rates. A message in text form is sufficient for this. Of course, every e-mail always contains an unsubscribe link.
5 Who receives my data?
If we use a service provider in the sense of commissioned processing, we nevertheless remain responsible for the protection of your data. All processors are contractually obliged to treat your data confidentially and to treat it only in the context of providing the service. The processors commissioned by us will receive your data if they require the data to perform their respective services. These are, for example, IT service providers that we need for the operation and security of our IT system as well as advertising and address publishers for our own advertising campaigns.
Your data is treated in our customer database. The customer database supports the enhancement of the data quality of the existing customer data (duplicate cleansing, moved/deceased indicator, address correction) and enables the enrichment with data from public sources.
In the event of a legal obligation and in the context of legal prosecution, authorities and courts as well as external auditors may be recipients of your data.
In addition, insurance companies, banks, credit agencies and service providers may be recipients of your data for the purpose of contract initiation and fulfillment.
6. How long will my data be stored?
We will treat your data until the termination of the business relationship or until the end of the applicable statutory retention periods (e.g. from the German Commercial Code, the German Fiscal Code, the Home Act or the Working Hours Act); beyond that, until the termination of any legal disputes in which the data is required as evidence.
7. Is personal data transferred to a third country?
In principle, we do not transfer any data to a third country. In individual cases, data is only transferred on the basis of an adequacy decision by the European Commission, standard contractual clauses, suitable guarantees or your express consent.
8 What data protection rights do I have?
You have the right to information, rectification, erasure or restriction of the processing of your stored data, the right to object to the treatment, the right to data portability and the right to lodge a complaint at any time in accordance with the requirements of data protection law.
Right to information:
You can request information from us as to whether and to what extent we are treating your data.
Right to rectification:
If we treat your data that is incomplete or incorrect, you can request that we correct or complete it at any time.
Right to erasure:
You can request that we delete your data if we process it unlawfully or if the treatment disproportionately interferes with your legitimate protection interests. Please note that there may be reasons that prevent immediate erasure, e.g. in the case of statutory retention obligations.
Irrespective of the exercise of your right to erasure, we will erase your data immediately and completely, unless there is a legal or statutory obligation to retain it.
Right to restriction of treatment:
You can request that we restrict the treatment of your data if.
- …you contest the accuracy of the data, for a period enabling us to verify the accuracy of the data.
- …the treatment of your data is unlawful, but you refuse to have it erased and instead request that the use of your data be restricted,
- … we no longer need the data for the intended purpose, but you still need this data to assert or defend legal claims, or
- …you have objected to the treatment of your data.
Right to data portability:
You may request that we provide you with the data you have provided to us in a structured, commonly used and machine-readable format and that you may transmit this data to another controller without hindrance from us, provided that…
- …we treat this data on the basis of a consent given and revocable by you or for the fulfillment of a contract between us, and
- …this treatment is carried out by automated means.
If technically feasible, you can request that we transfer your data directly to another controller.
Right of objection:
If we treat your data on the basis of legitimate interest, you can object to this data processing at any time; this would also apply to profiling based on these provisions. We will then no longer process your data unless we can demonstrate compelling legitimate grounds for the treatment that override your interests, rights and freedoms or the treatment is for the establishment, exercise or defense of legal claims. You can object to the treatment of your data for the purpose of direct advertising at any time without giving reasons.
Right of appeal:
If you are of the opinion that we are violating German or European data protection law in the treatment of your data, please contact us so that we can clarify any questions you may have. Of course, you also have the right to contact the supervisory authority responsible for you, the respective state office for data protection supervision.
If you wish to assert one of these rights against us, please contact our data protection officer. In case of doubt, we may request additional information to confirm your identity.
9. Am I obliged to provide data?
The treatment of your data is necessary for the conclusion or fulfillment of the contract you have entered into with us. If you do not provide us with this data, we will generally have to refuse to conclude the contract or will no longer be able to perform an existing contract and will therefore have to terminate it. However, you are not obliged to give your consent to data processing with regard to data that is not relevant or legally required for the fulfillment of the contract.
Information sheet on the General Data Protection Regulation for video surveillance
Name and contact details of the person responsible and, if applicable, their representative:
Maschinenfabrik Herbert Meyer GmbH
Herbert-Meyer-Str. 1
92444 Rötz
Tel: +49 9976 208-0
E-Mail: info@meyer-machines.com
Website: www.meyer-machines.com
Contact details of the data protection officer:
Mr. Gerald Lill
Projekt 29 GmbH & Co. KG
Ostengasse 14
93047 Regensburg
Phone: +49 941 2986930
Fax: +49 941 29869316
E-mail: anfragen@projekt29.de
Purposes and legal basis of data processing:
Art. 6 para. 1 lit. f GDPR
Legitimate interests that are being pursued:
Protection of property, protection of domiciliary rights, prevention of other criminal offenses, investigation of damage/accidents, prevention of theft, harassment or vandalism damage, evidence purposes
Storage duration or criteria for determining the duration:
The data will be deleted immediately if it is no longer required to achieve the purpose for which it was collected.
Recipients or categories of recipients of the data:
Externally to: Video recordings can only be passed on to the police, public prosecutor’s office or courts for evidence purposes.
Information on the rights of data subjects
The data subject shall have the right to obtain from the controller confirmation as to whether or not personal data concerning him or her are being processed, and, where that is the case, access to the personal data and the information specified in Art. 15 GDPR.
The data subject has the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her and, where applicable, the completion of incomplete personal data (Art. 16 GDPR).
The data subject has the right to obtain from the controller the erasure of personal data concerning him or her without undue delay where one of the grounds listed in Art. 17 GDPR applies, e.g. if the data are no longer necessary in relation to the purposes for which they were collected(right to erasure).
The data subject has the right to obtain from the controller restriction of processing where one of the conditions listed in Art. 18 GDPR applies, e.g. if the data subject has objected to the treatment, for the duration of the examination by the controller.
The data subject has the right to object, on grounds relating to his or her particular situation, at any time to treatment of personal data concerning him or her. The controller will then no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the treatment which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defense of legal claims (Art. 21 GDPR).
Without prejudice to any other administrative or judicial remedy, every data subject has the right to lodge a complaint with a supervisory authority if the data subject considers that the treatment of personal data concerning him or her infringes the GDPR (Art. 77 GDPR). The data subject may exercise this right before a supervisory authority in the Member State of their habitual residence, place of work or place of the alleged infringement. In Bavaria, the competent supervisory authority is